Email Backup Service

Email is typically the lifeblood of any organisation yet some businesses may be unaware of the best backup options for it. Many believe that lost emails can be recovered through their Microsoft or Google office applications, or mistakenly assume that anything can be stored in, and retrieved from, ‘the cloud’.

Independent email protection

In fact the best way for any organisation to protect itself against loss of messaging data is to use an independent backup service. Clarion’s Email Backup solution is designed to recover lost emails fast. It casts a security umbrella over your entire messaging network, even providing a simple way to export Microsoft and Google Workspace files ‘offline’ for uninterrupted productivity:

  • Allows restoration of sensitive lost mail data
  • Maintains business continuity in the event of a disaster
  • Compatible with Microsoft 365 and Google Workspace
  • Several daily backup snapshots provide 24/7 cover against accidental or deliberate message loss

Key Benefits

Independent third party back up for your emails

Restore sensitive mail data in the event of disaster

Supports Microsoft 365 and Google Workspace

Secure SaaS private cloud, purpose-built for backing up and recovering data

Offline file export minimises system downtime

Easier data management for tech teams

Also covers OneDrive, SharePoint and Teams data (if using Microsoft 365) or Google Drive data (if using Google)

Intuitive, user-friendly platform

Email security considerations

The explosive growth of office productivity tools, like Microsoft Teams, has put messaging at the forefront of everyday business communication, perhaps with more emails in circulation than ever before.

These platforms are great for collaboration but are just as vulnerable to data loss as on-premise apps. Network outages can affect company-wide communication, while individual users may delete folders, over-write data, open phishing emails, or accidentally download malware. In some instances the end result could be permanent data loss.

While it is possible to restore recoverable emails through Microsoft’s and Google’s own retention services, this is not the same as a backup and will not cover items which are permanently deleted from a user’s mailbox.

Clarion Email Backup Service – Key Features

Restore Mail Data

Allows backup, recovery and restoration of sensitive email and messages, potentially saving mission-critical data from permanent deletion in the event of a disaster.

Business Continuity

Helps keep your organisation running without interruption, maintaining business continuity and minimising downtime – even after a massive system outage.

Microsoft & Google Compatibility

Compatible with Microsoft 365 and Google Workspace, plus OneDrive, SharePoint and Teams data (if using Microsoft 365) or Google Drive data (if using Google).

Multilevel Cover

Automated 24/7 protection for your email and messaging against accidental data loss, remote user errors, ransomware attacks, malicious end user activity – and more.


Our Email Backup Service covers all your internal and external messaging, and synchronises perfectly with Microsoft Office 365 and Google Workspace applications. Designed to protect and restore lost data, it could be the vital tool that keeps your organisation running amidst catastrophic change.

This is just one of many innovative, cost-effective and practical managed IT solutions that Clarion offers to organisations of all sizes. Find out how yours could benefit from our independent approach by calling us on 0333 222 6633, or fill in the form for more information.

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